Clerk & Election Officer

Responsibilities

The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:

• Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
• Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
• Compiles, calculates and prepares tax levies;
• Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
• Prepares the County's Annual Financial Report and Quarterly Financial Reports;
• Accumulates and files a bond indebtedness report for all taxing entities in the county;
• Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses for county, city, school district candidates;
• Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
• Administers the County employee benefits program, including health insurance and retirement plans;
• Maintains personnel records, job descriptions and the County Policy Manual;
• Retrieves and balances Motor Vehicle Tax then interfaces distributions to County Treasurer;
• Serves as the County Freedom of Information Officer;
• Maintains inventories;
• Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
• Issues Cereal Malt Beverage Licenses to establishments outside city limits.