Clerk & Election Officer
Responsibilities
The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:
- Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
- Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
- Compiles, calculates and prepares tax levies;
- Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
- Prepares the County's Annual Financial Report and Quarterly Financial Reports;
- Accumulates and files a bond indebtedness report for all taxing entities in the county;
- Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses for county, city, school district candidates;
- Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
- Administers the County employee benefits program, including health insurance and retirement plans;
- Maintains personnel records, job descriptions and the County Policy Manual;
- Retrieves and balances Motor Vehicle Tax then interfaces distributions to County Treasurer;
- Serves as the County Freedom of Information Officer;
- Maintains inventories;
- Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
- Issues Cereal Malt Beverage Licenses to establishments outside city limits.
Staff Contacts:
Deb Keith
Kendra Robinson
Krista Post
Fax:
(785) 421-6374
Phone:
(785) 421-3453
Hours of Operation:
Monday - Friday:
8:00am to 5:00pm
Address
County Clerk / Election Officer
410 N. Pomeroy
Hill City, KS
67642
United States
See map: Google Maps